We're Hiring: Pastoral Executive Assistant and Congregational Care Coordinator

Posted October 26, 2026

Pastoral Executive Assistant and Congregational Care Coordinator

First United Methodist Church Tuscaloosa

First United Methodist Church Tuscaloosa seeks an organized, compassionate, and dependable person to support our pastoral leadership and coordinate congregational care. This full-time position combines administrative support with the relational work of helping people feel connected, supported, and cared for.

The ideal candidate enjoys working with people, brings order to competing priorities, and handles sensitive information with discretion. Working closely with pastors, staff, and volunteers, this person will help turn ministry plans into action and ensure that care needs receive timely attention.

Key Responsibilities

• Manage the Senior Pastor’s calendar, appointments, correspondence, and meeting preparation.

• Coordinate meetings, maintain leadership calendars, and track follow-up items.

• Prepare pastoral communications, reports, and materials for church leadership and United Methodist reporting requirements.

• Receive and track congregational care needs, including hospitalizations, prayer requests, and significant life events.

• Coordinate visits and follow-up with pastoral staff and congregational care volunteers.

• Recruit, schedule, and support volunteers serving in care ministries.

• Assist with arrangements for baptisms, weddings, funerals, memorial services, and congregational gatherings.

• Maintain accurate, confidential pastoral, care, and membership-related records.

• Work collaboratively across ministries to strengthen communication, hospitality, and church operations.

Qualifications

Candidates should demonstrate strong administrative and organizational skills, excellent written and verbal communication, sound judgment, and a warm, welcoming manner. The ability to maintain confidentiality, manage multiple priorities, and follow through consistently is essential.

Proficiency in Microsoft Office and/or Google Workspace is required. Experience supporting executive leadership, coordinating volunteers, or working in a church, nonprofit, or caregiving setting is preferred. Familiarity with church management software and United Methodist practices is helpful.

This position calls for Christian character, spiritual maturity, and support for the mission and ministry of The United Methodist Church. We value initiative, creative problem-solving, and a collaborative approach to serving our congregation and community.

Schedule

Primarily weekday office hours, with occasional flexibility for evening meetings, worship services, funerals, and special events.

To Apply

Please submit a résumé and a brief letter of interest to cooper@fumct.org. Please include salary expectations/needs. The position will be open until filled.